AI and software for distribution & wholesale.
Quotes, orders and price lists that stay in step across your systems, without anyone re-typing them.
- Quoting
- Order entry
- Inventory sync
Sound familiar?
Where the time goes.
Distributors and wholesalers live on quotes, orders and price lists that never quite match from one system to the next. We connect them, so the quote, the order and the stock count tell the same story without anyone re-typing.
Orders keyed in by hand
Orders arrive by email, PDF and phone, and someone types each one in.
Prices out of step
The quote, the ERP and the website each show a different price.
Stock you cannot see
Inventory is right in one system and wrong in the next.
Example: a fictional customer emails a purchase order as a PDF. Its four lines are read and each is checked against the customer's price list and the stock on hand. One line is short, so a backorder is offered and a person confirms it. The order is entered in the ERP as SO-20931 and a confirmation is sent.
Use cases
What we would build for you.
- AI assistants
The dark shelf
- The situation
- Items with missing attributes, such as size, material or rating, never show up when a customer searches. They sit on a dark shelf: in stock, but impossible to find.
- What we build
- A reader for supplier spec sheets that fills in the missing attributes, each with its source, for a data steward to approve.
The moment The part a customer could not find yesterday appears in their search today.
- Automation
A quote from the parts list
- The situation
- Customers email parts lists as PDFs, spreadsheets and photos, and a rep types in each line to build the quote.
- What we build
- A reader that turns the list into a quote, matches each line to your catalogue and price list, and flags anything it is unsure of for the rep.
The moment A 60-line list becomes a draft quote in minutes, with two lines flagged instead of sixty typed.
- Data
Follow the pipe
- The situation
- Two reports show two different numbers for the same thing, and nobody can say which one is right.
- What we build
- A map of where every number comes from, traced from the report back to its source tables, with one agreed definition for each.
The moment The leak is found where two definitions of an active customer meet, and its owner is named.
How it works
How orders stop being re-typed.
- 01Follow an orderWe trace how an order arrives, by email, PDF, portal or phone, and every place it gets typed in on its way to shipping.
- 02Agree the source of truthWhich system owns prices, stock and customers, so the quote, the order and the website stop disagreeing.
- 03Read and connectOrders are read as they arrive, matched to the customer, the price list and the stock, and entered for you.
- 04Check the exceptionsAnything unusual, such as a price that does not match or stock that is short, goes to a person before it goes out.
Common questions
What people ask us first.
- Will it work with our ERP?
- Most ERPs and accounting systems offer a way in, such as an API or a scheduled import. We confirm yours during discovery.
- What about orders that come in by phone?
- Your team keys those once, into one screen, and everything downstream fills in from there.
- Do our customers have to change how they order?
- No. The point is that they keep ordering the way they do today, and the re-typing happens without you.
How we work
Tell us what is slowing your team down.
A free discovery call, then a written recommendation with one agreed price. A deposit to start, and the rest when it does the job.